My PC Guy
My PC Guy'd
 
March 2003 Edition
 
Welcome to the March edition of the My PC Guy'd. This newsletter is filled with useful tips and tricks so you can learn to use your computer effectively. Find out what you need to know about your computer, how to print a part of a page and many tips on working with your computer. Enjoy the newsletter!

Featured Article - 5 Questions to Answer about Your PC

Someday, your computer will refuse to start. Would you be in big trouble? The answer usually is "Yes!" But just how much time and money would this cause you? Ask yourself these five questions:

1. Do you know exactly what is inside your computer?
Your computer setup consists of various hardware components and software programs. If something goes wrong, it could be for a number of reasons. That's why you should know what is inside the casing. The time to get this information is now, when all is working properly.

Windows 98, Windows ME and Windows XP include a tool called "System Information" made precisely for this job. It captures a wealth of diagnostic information about your entire system. From the Start menu, open Programs, Accessories, and then the System Tools folder. Double-click System Information. To get a printout of the details, select Print off the File menu.

2. Do you have a printout of all your passwords?
Make a list of your passwords and store it in a secure place. Don't store the list on your computer. If the hard drive is gone and you don't remember your passwords, that list isn't any good.

3. Do you have a backup?
Backups are like insurance. You may never need one, but when you do, you are sure glad it's there. You don't have to back up everything on your hard drive. Just copy your personal files. If a disaster occurs, you can reinstall your programs on the replacement hard drive.

To really be safe, the backup medium (tape, CD or DVD, etc.) should be removed from your site. If you are backing up to tape, for instance, and you leave the tape cartridge in the machine, you'll be protected if the hard drive fails. But if the equipment is stolen, or your house burns to the ground, the backup will be lost.

4. Do you have all your software product keys?
These are the alphanumeric numbers you must enter when installing software. If your hard drive dies, you'll probably need to reinstall the software. Without those keys, you might have to buy new software. Make a record of those numbers. They're probably on your installation disk cases.

5 Do you know where all your software is located?
Find a storage place for your software installation discs. Be sure they're all there. I can't tell you how many sad stories I've heard about missing discs. It's bad enough to lose your hard drive. Having to buy a new copy of Microsoft Office would really be rubbing salt into the wound.

OK, let's see how you did. Quite simply, you failed if you answered "No" to any question. Better get those answers now, before it's too late.

Headlines

Featured Article
5 ?'s about Your PC
Ask The Technician
Update your Software
Office Humor
1903
Windows Tips & Tricks
Use Windows Like A Pro
Contact Information

Ask The Technician - Update Your Software

Question: I heard somewhere that you can update your software. How do you do that?

Good question! Most software companies will have updates to their software, fixing any bugs or adding small features.

Start with your Operating System. Since Microsoft has the largest software market share, its programs are a target for people looking to compromise your system. Even if you purchased a new computer loaded with Windows XP, you're vulnerable. The system doesn't likely have the most recent patches.

Fortunately, the updates are free and getting them is easy. Connect to the Internet and go to Microsoft's Windows Update site, http://www.windowsupdate.com. There, Windows Update scans your computer and provides you with a selection of updates tailored just for you. Don't worry. The site does not collect any form of personally identifiable information from your computer.

Windows updates fall in one of three categories. Critical updates and service packs are essential. Always install these. Operating system updates are optional. Read the description and decide if the update is necessary to you.

Finally, there are driver updates. A driver is a program that allows a device--a printer, digital camera, CD-RW drive, etc.--to work with your system. Like operating system updates, you may not need these if all is working properly. And if you do need a driver, a better place to get it is at the manufacturer's Web site, not from Microsoft.

There is a much better way to keep your Windows operating system current. In Windows XP, automate the process. Open the Control Panel, double-click System and select the Automatic Updates tab. Check the "Keep my computer up to date" box. Underneath it, select how involved you want to be in the process. You can be notified prior to downloading and installing or let the whole process happen on a schedule.

Windows 98 does not offer automation but Windows ME allows some. To set it up, open the Control Panel and double-click Automatic Updates. Select from the three choices. Note that the updating process in ME is not fully automatic; you still have to approve the installation.

Update Software Too

Updates are also routinely offered for Internet Explorer and Microsoft Office programs, including Outlook, the popular e-mail application. Microsoft maintains a listing of available updates at its download site, http://www.microsoft.com/downloads.

It's also a good idea to visit your software publisher's web site regularly. This is one of the first steps if you find that something has stopped working. You'll normally find any available updates in the Support area of the site. Some software publisher's put a link in the software to update. Look under File or Help in your top menu for a link to update the software.

Viruses and Other Threats

Experts claim that 200 new viruses are introduced into cyberspace each month. The key to constant protection is keeping your antivirus software updated. Why? If you install your antivirus software on Monday and someone releases a new virus on Tuesday, you won't be protected from the new one until you obtain the appropriate update.

Ongoing protection requires installing ongoing updates from your software provider. Most antivirus software will retrieve updates automatically via the Internet. Set yours to operate this way.

Have a question for the Technician? E-mail us at newsletter@mypcguy.com.

Have a problem and can't wait for the next newsletter, call us at 410-975-9060.

Office Humor -"1903"

As the New Year quickly recedes, it's time to revisit where we were a century ago. This ought to boggle your mind; I know it did mine!

YEAR OF 1903

The year is 1903, one hundred years ago ... what a difference a century makes. Here are
the US statistics for 1903....

The average life expectancy in the US was forty-seven.

Only 14 Percent of the homes in the US had a bathtub.

Only 8 percent of the homes had a telephone.

A three-minute call from Denver to New York City cost eleven dollars.

There were only 8,000 cars in the US and only 144 miles of paved roads.

The maximum speed limit in most cities was 10 mph.

Alabama, Mississippi, Iowa, and Tennessee were each more heavily populated than
California. With a mere 1.4 million residents, California was only the 21st most
populous state in the Union.

The tallest structure in the world was the Eiffel Tower.

The average wage in the US was 22 cents an hour.

The average US worker made between $200 and $400 per year.

A competent accountant could expect to earn $2000 per year, a dentist $2,500 per year, a
veterinarian between $1,500 and $4,000 per year, and a mechanical engineer about $5,000 per year.

More than 95 percent of all births in the US took place at home.

Ninety percent of all US physicians had no college education. Instead, they attended medical schools, many of which were condemned in the press and by the government as "substandard."

Sugar cost four cents a pound. Eggs were fourteen cents a dozen. Coffee, fifteen cents a pound.

Most women only washed their hair once a month and used borax or egg yolks for shampoo.

Canada passed a law prohibiting poor people from entering the country for any reason.

The five leading causes of death in the US were:
1. Pneumonia and influenza
2. Tuberculosis
3. Diarrhea
4. Heart disease
5. Stroke

The American flag had 45 stars. Arizona, Oklahoma, New Mexico, Hawaii and Alaska hadn't been admitted to the Union yet.

Marijuana, heroin, and morphine were all available over the counter at corner drugstores. According to one pharmacist, "Heroin clears the complexion, gives buoyancy to the mind, regulates the stomach and the bowels, and is, in fact, a perfect guardian of health."

The population of Las Vegas, Nevada was 30.

Crossword puzzles, canned beer, and iced tea hadn't been invented.

There were no Mother's Day or Father's Day.

One in ten US adults couldn't read or write. Only 6 percent of all Americans had graduated from high school.

Coca Cola contained cocaine.

Eighteen percent of households in the US had at least one full-time servant or domestic.

There were only about 230 reported murders in the entire US.

Windows Tips & Tricks - Use Windows Like A Pro

Hyperlinks in Microsoft Word
Microsoft Word assumes you want to create a hyperlink when you type a Web address. The address is in blue and is underlined. Not everyone wants to create hyperlinks, though.

There are two places where you need to remove a checkmark.

First, from Word's menu, go to Tools, AutoCorrect Options, and then, AutoFormat As You Type. Uncheck the option "Internet and network paths with hyperlinks." Then, click on the AutoFormat tab. Uncheck the box next to "Internet and network paths with hyperlinks."

Printing Part of Website (or any document)

Fortunately, it’s easy just to print only the parts of a Web page (or any document). Hold the left button of the mouse down and drag it over the portion you want printed. This selects the portion of the page that will be printed. Then from the browser menu, click File >> Print, and click on Selection. That’s it!

Having a program launch when you start Windows
You can have a program start every time you start Windows. To do this, simply, drag and drop the file into the Startup folder.

The Startup folder is usually C:\Windows\StartMenu\Programs\Startup.

Contact Information

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Editor: Jennifer Cox
jenc@mypcguy.com
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