May 2003 Edition
 
Welcome to the May edition of the My PC Guy'd. Find out how to recognize virus hoaxes, if you should leave your computer on or off, and other tips and tricks to help you in your everyday computer operations. Enjoy the newsletter!

Featured Article - Email / Virus Hoaxes

I receive numerous emails a day, many of which are virus hoaxes passed on by strangers and even friends. Some state that there is a new virus circulating. Some ask me to see if I have a certain file (which they claim is a virus) and tells me to delete it. But all of them ask me to forward them on to my friends. This is now becoming a problem. Virus writers are using known hoaxes to their advantage. For example, AOL4FREE began as a hoax virus warning. Then somebody distributed a destructive trojan attached to the original hoax virus warning! Always remember: NEVER open an attachment unless you know what the attachment contains, even if you know who sent it.

How to Recognize a Hoax

So, how do you know if it is a real virus or a hoax? Virus hoaxes are e-mail messages written with one purpose; to be sent to everyone you know. Hoax messages try to get you to pass them on to everyone you know using several different methods of social engineering. Most play on your need to help other people. Who wouldn't want to warn their friends about some terrible virus that is destroying people's systems?

The first thing you should notice about a warning is the request to "send this to everyone you know". No real warning message from a credible source will tell you to send it to everyone you know.

Most of the time, the hoax will use technical jargon to persuade you to believe it is real. For example, the Good Times hoax says that "...if the program is not stopped, the computer's processor will be placed in an nth-complexity infinite binary loop which can severely damage the processor...". It sounds like the person knows what they are talking about...but a little research will show you that there is no such thing as a nth-complexity infinite binary loop and that processors are designed to run loops for weeks at a time without damage.

Many hoaxes will appear to be sent by someone who is creditable, like a person within a large corporation. For example, the Intel Special Offer hoax seems to be sent from Intel, stating that the virus will infect the processor, decreasing the speed by 50% each day. Yeah right! Just another hoax that sounds creditable but is filled with lies.

My PC Guy, Inc. recommends that you DO NOT circulate warnings without first checking with an authoritative source, such as your computer security administrator or your anti virus vendor. Real warnings about viruses are issued by computer security response teams (CIAC, CERT, ASSIST, NASIRC, etc) and are digitally signed using PGP. You should go to McAfee.com or Symantec.com to verify the virus warning. And, as always, you can contact My PC Guy, Inc. to verify the warning. And remember: When in Doubt, Don't Send it Out!

Headlines

Featured Article
Email / Virus Hoaxes
Ask The Technician
Computer On or Off?
Humor
Excuses for Sleeping
Thought For The Month
Hello Day
Windows Tips & Tricks
Use Windows Like A Pro
Contact Information

Ask The Technician - Leave Computer On or Turn Off?

Q: When I am finished using my computer, should I turn it off, or leave it on?

A: Great question! There have been endless debates on this matter, but the majority agree that leaving your computer on is better for your components. Lets look at some of the reasons:

Many people have multiple applications running during working hours and shutting down/restarting all those programs can be time consuming. It would take me at least 10 minutes every morning if I shut down at night. It might just be laziness on my part, but it is a significant motivation for many people who leave their machines on overnight.

Some believe that leaving your computer on wastes electricity. The truth is, when your computer is idle, it doesn't use anymore electricity than a light bulb, especially if you turn the monitor off (which you should do anyway). If you are worried about electricity use, you can also put your computer on Standby to reduce the amount of electricity used (Start>>Shutdown>>Left-click the drop-down arrow>>Select Standby). Standby reduces the power consumption of your computer by cutting power to hardware components you are not using. Standby can cut power to peripheral devices, your monitor, even your hard drive, but maintains power to your computer’s memory so you don’t lose your work.

The main reason you should leave your computer on is to decrease thermal stress on your computer. When your PC is on, the components heat up, causing them to expand. Turning your PC off cools the components back to room temperature, causing them to contract. This cycle of heating and cooling causes thermal stress in the components and is the leading cause of system failure. Take a light bulb, for example. Thermal stress is what usually causes a light bulb to fail. That is why they usually pop when you turn them on, and not unexpectedly.

There are times where it is recommended that you turn your PC down. For example, if you will not be using your machine for 72 hours or if you live in a storm-prone city without a UPS (uninterruptible power supply) then you might want to consider powering your machine down. Otherwise, it is perfectly safe to keep your machine on. Most components last longer if you leave them running 24 hours a day for years than if you leave them off for 22 hours a day and on for only 2. And remember, ALWAYS turn off your monitor.

Have a question for the Technician? E-mail us at newsletter@mypcguy.com.

Have a problem and can't wait for the next newsletter, go to our Support Forum at http://forum.mypcguy.com. A technician is always available to answer your questions. Or call us at 410-975-9060.

Humor - Good Excuses if You Get Caught Sleeping at Your Desk

Have you ever been caught sleeping on the job? Be prepared and try some of these excuses:

They told me at the blood bank this might happen.

This is just a 15-minute power nap like they raved about in that time management course you sent me to.

I was working smarter - not harder.

I wasn't sleeping! I was meditating on the mission statement and envisioning a new paradigm!

I was testing the keyboard for drool resistance.

I'm in the management training program. I'm actually doing a Stress Level Elimination Exercise Plan (SLEEP) that I learned at the last mandatory seminar you made me attend.

Whew! I must have left the top off the liquid paper.

This is in exchange for the six hours last night when I dreamed about work.

This is one of the seven habits of highly effective people!

Thought For The Month - Hello Day

"Hello! I just wanted to tell you that you do an incredible job keeping this place clean," I told the maintenance man in the mall food court. I think I shocked him.

He looked up and pausing for a moment said, "Well, thank you. I really appreciate that." I believe he did.

I've done this all my life. I go out of my way to make a comment to someone or to break an awkward silence in a moment that finds us speechless. I compliment the work of people normally taken for granted, overlooked, bypassed, ignored, or unappreciated.

Yesterday, I challenged myself to speak to as many strangers as I could in a short period of time. I complimented them, I chit-chatted, or I simply said, "Hello!" And I said, "Thanks, my friend."

I picked that up from Bill Cosby's son, who was killed a few years back in California. Bill said that his son always greeted people that way.

So, I've created what I call "Hello Day."

This idea came about because of the story I wrote recently, "I Wish You Enough." My focus was on how difficult it is for me to say "Good-bye." The response to that story was simply amazing. Some people wrote to me to share regrets over lost opportunities to tell someone good-bye. Some wrote to thank me for making them more aware. Some adopted the idea and promised to start using the phrase "I wish you enough" whenever they said "So long."

I am asked many times how I get to meet so many wonderful people. It's simply because I say "Hello" first.

The final line in the piece I wrote says, "I wish enough 'Hello's' to get you through the final 'Good-bye.'" So my "Hello Day" was created to make the final good-bye easier, knowing that so many people have touched my life.

My first day at the mall was a success. After telling the maintenance man he was doing a great job, I walked over to the lady who served me my slice of pizza and told her how incredibly delicious it was. Her face lit up, and her smile was worth the cost of lunch. I'd pay to see it again.

I then walked over to the newsstand. Buying a pack of gum, I scrambled to find something to say. Looking down, I saw a counter display for an herbal energy bar that said, "The herbal bar that works." I asked if I could purchase the kind that doesn't work.

He smiled and said, "You know some advertising guru is driving a Mercedes because he gets paid to come up with witty lines like that. You and I have to work for a living."

We both laughed. I said, "Thanks, my friend." Then walked away. I watched the man for a moment, and that smile stayed with him even though the next four people never said a word to him.

So here's my challenge to you. Pick one day a week and declare it your "Hello Day." See how many people you can say hello to, make a comment to, compliment, or enlighten. When you get comfortable enough with the idea, challenge yourself to speak to as many people as you can in the shortest period of time.

You'll look like the mayor of the town. You'll shine like a star. And you'll feel like a million.

By Bob Perks

Windows Tips & Tricks - Use Windows Like A Pro

Move to the Last Cell in Excel

Have you ever needed to move to the last cell in a contiguous block of blank or non-blank cells without leaving the current cell? Double-click the current cell's border; the border you choose will determine the direction of the move. For example, if you're in the middle of a large block of data and you want to move to the top cell within that block of data, simply double-click the top border of the current cell. The cursor will change to a four-header arrow when you double-click. You can also hold Ctrl while pressing an arrow key.
If the adjacent cell in the selected direction contains data, you'll move to the last non-blank cell in that direction. If not, you'll move to the next non-blank cell in that direction.

Navigate documents with a map in Word

Do you have long documents that you maintain in Word? Isn't it a pain to navigate through them, using
"Page Up" and "Page Down". Try using the Document Map feature to navigate.
Go to View | Document Map. Word adds a list of links to the major sections in your document to the left side of the document window. Click a section link to move instantly to any section in the document.

You can also click a plus sign [+] or minus sign [-] to expand or collapse a section. Right-click the document map to display options for customizing how many levels appear.

By default, the document map looks for and displays text formatted with Word's heading styles, such as Heading 1, Heading 2, and Heading 3. If you would like to use a document map but don't want to use heading styles, you can make any existing style appear on the document map without changing its appearance in the document. To do this, go to "Format" >> "Style", select the name in the Styles list, and
click "Modify". Now c
lick "Format" and choose "Paragraph". On the "Indents And Spacing" tab, click the "Outline Level" drop-down list, and choose" Level 1" or "Level 2".

Indent text in a cell in Excel

Usually, you can indent text by hitting the "Tab" key. In Excel, this moves you to the next cell. So how do you indent text? Try using the Formatting toolbar's Increase Indent button. Enter your text without any spaces, select the cells whose entries you want to indent, and click the Increase Indent button. Each time you click that button, Excel nudges the selected text to the right. If you go too far, you can click the Decrease Indent button to nudge the text back toward the left.

Contact Information

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