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May
2003 Edition |
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Welcome
to the May edition of the My PC Guy'd. Find out
how to recognize virus hoaxes, if you should leave
your computer on or off, and other tips and tricks
to help you in your everyday computer operations.
Enjoy the newsletter! |
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Featured
Article - Email / Virus Hoaxes
I receive numerous
emails a day, many of which are virus hoaxes passed on by
strangers and even friends. Some state that there is a new
virus circulating. Some ask me to see if I have a certain
file (which they claim is a virus) and tells me to delete
it. But all of them ask me to forward them on to my friends.
This is now becoming a problem. Virus writers are using
known hoaxes to their advantage. For example, AOL4FREE
began as a hoax virus warning. Then somebody distributed
a destructive trojan attached to the original hoax virus
warning! Always remember: NEVER open an attachment unless
you know what the attachment contains, even if you know
who sent it.
How to
Recognize a Hoax
So, how do you
know if it is a real virus or a hoax? Virus hoaxes are e-mail
messages written with one purpose; to be sent to everyone
you know. Hoax messages try to get you to pass them on to
everyone you know using several different methods of social
engineering. Most play on your need to help other people.
Who wouldn't want to warn their friends about some terrible
virus that is destroying people's systems?
The first thing
you should notice about a warning is the request to "send
this to everyone you know". No real warning message
from a credible source will tell you to send it to everyone
you know.
Most of the time,
the hoax will use technical jargon to persuade you to believe
it is real. For example, the Good
Times hoax says that "...if the program
is not stopped, the computer's processor will be placed
in an nth-complexity infinite binary loop which can severely
damage the processor...". It
sounds like the person knows what they are talking about...but
a little research will show you that there is no such thing
as a nth-complexity infinite binary loop and that processors
are designed to run loops for weeks at a time without damage.
Many hoaxes will
appear to be sent by someone who is creditable, like a person
within a large corporation. For example, the Intel
Special Offer hoax seems to be sent from Intel, stating
that the virus will infect the processor, decreasing the
speed by 50% each day. Yeah right! Just another hoax that
sounds creditable but is filled with lies.
My PC Guy, Inc.
recommends that you DO NOT circulate warnings without first
checking with an authoritative source, such as your computer
security administrator or your anti virus vendor. Real warnings
about viruses are issued by computer security response teams
(CIAC, CERT, ASSIST, NASIRC, etc) and are digitally signed
using PGP. You should go to McAfee.com
or Symantec.com
to verify the virus warning. And, as always, you can contact
My PC Guy, Inc. to verify the warning. And remember: When
in Doubt, Don't Send it Out!
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Headlines
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Ask
The Technician - Leave Computer On or Turn Off?
Q: When I am finished
using my computer, should I turn it off, or leave it
on?
A: Great question! There
have been endless debates on this matter, but the majority
agree that leaving your computer on is better for your
components. Lets look at some of the reasons:
Many
people have multiple applications running during working
hours and shutting down/restarting all those programs
can be time consuming. It would take me at least 10
minutes every morning if I shut down at night. It
might just be laziness on my part, but it is a significant
motivation for many people who leave their machines
on overnight.
Some believe that leaving
your computer on wastes electricity. The truth is, when
your computer is idle, it doesn't use anymore electricity
than a light bulb, especially if you turn the monitor
off (which you should do anyway). If you are worried about
electricity use, you can also put your computer on Standby
to reduce the amount of electricity used (Start>>Shutdown>>Left-click
the drop-down arrow>>Select Standby). Standby reduces
the power consumption of your computer by cutting power
to hardware components you are not using. Standby can
cut power to peripheral devices, your monitor, even your
hard drive, but maintains power to your computer’s
memory so you don’t lose your work.
The main reason you should
leave your computer on is to decrease thermal stress on
your computer. When your PC is on, the components heat
up, causing them to expand. Turning your PC off cools
the components back to room temperature, causing them
to contract. This cycle of heating and cooling causes
thermal stress in the components and is the leading cause
of system failure. Take a light bulb, for example. Thermal
stress is what usually causes a light bulb to fail. That
is why they usually pop when you turn them on, and not
unexpectedly.
There are times where it is
recommended that you turn your PC down. For example, if
you will not be using your machine for 72 hours or if you
live in a storm-prone city without a UPS (uninterruptible
power supply) then you might want to consider powering
your machine down. Otherwise, it is perfectly safe to keep
your machine on. Most components last longer if you leave
them running 24 hours a day for years than if you leave
them off for 22 hours a day and on for only 2. And remember,
ALWAYS turn off your monitor.
Have a question for the
Technician? E-mail us at newsletter@mypcguy.com.
Have a problem and can't
wait for the next newsletter, go to our Support
Forum at http://forum.mypcguy.com.
A technician is always available to answer your questions.
Or call us at 410-975-9060.
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Humor
- Good Excuses if You Get Caught Sleeping at Your Desk
Have you ever been caught
sleeping on the job? Be prepared and try some of these
excuses:
They told me at the blood
bank this might happen.
This is just a 15-minute
power nap like they raved about in that time management
course you sent me to.
I was working smarter -
not harder.
I wasn't sleeping! I was
meditating on the mission statement and envisioning a
new paradigm!
I was testing the keyboard
for drool resistance.
I'm in the management training
program. I'm actually doing a Stress Level Elimination
Exercise Plan (SLEEP) that I learned at the last mandatory
seminar you made me attend.
Whew! I must have left the
top off the liquid paper.
This is in exchange for
the six hours last night when I dreamed about work.
This is one of the seven
habits of highly effective people!
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Thought
For The Month - Hello Day
"Hello! I just wanted
to tell you that you do an incredible job keeping this
place clean," I told the maintenance man in the mall
food court. I think
I shocked him.
He looked up and pausing
for a moment said, "Well, thank you. I really appreciate
that." I believe
he did.
I've done this all my life.
I go out of my way to make a comment to someone or to
break an awkward silence in a moment that finds us speechless.
I compliment the work of people normally taken for granted,
overlooked, bypassed, ignored, or unappreciated.
Yesterday, I challenged
myself to speak to as many strangers as I could in a short
period of time. I complimented them, I chit-chatted, or
I simply said, "Hello!" And I said, "Thanks,
my friend."
I picked that up from Bill
Cosby's son, who was killed a few years back in California.
Bill said that his son always greeted people that way.
So, I've created what I
call "Hello Day."
This idea came about because
of the story I wrote recently, "I
Wish You Enough." My focus was on how difficult
it is for me to say "Good-bye." The response
to that story was simply amazing. Some people wrote to
me to share regrets over lost opportunities to tell someone
good-bye. Some wrote to thank me for making them more
aware. Some adopted the idea and promised to start using
the phrase "I wish you enough" whenever they
said "So long."
I am asked many times how
I get to meet so many wonderful people. It's simply because
I say "Hello" first.
The final line in the piece
I wrote says, "I wish enough 'Hello's' to get you
through the final 'Good-bye.'" So my "Hello
Day" was created to make the final good-bye easier,
knowing that so many people have touched my life.
My first day at the mall
was a success. After telling the maintenance man he was
doing a great job, I walked over to the lady who served
me my slice of pizza and told her how incredibly delicious
it was. Her face lit up, and her smile was worth the cost
of lunch. I'd pay to see it again.
I then walked over to the
newsstand. Buying a pack of gum, I scrambled to find something
to say. Looking down, I saw a counter display for an herbal
energy bar that said, "The herbal bar that works."
I asked if I could purchase the kind that doesn't work.
He smiled and said, "You
know some advertising guru is driving a Mercedes because
he gets paid to come up with witty lines like that. You
and I have to work for a living."
We both laughed. I said,
"Thanks, my friend." Then walked away. I watched
the man for a moment, and that smile stayed with him even
though the next four people never said a word to him.
So here's my challenge to
you. Pick one day a week and declare it your "Hello
Day." See how many people you can say hello to, make
a comment to, compliment, or enlighten. When you get comfortable
enough with the idea, challenge yourself to speak to as
many people as you can in the shortest period of time.
You'll look like the mayor
of the town. You'll shine like a star. And you'll feel
like a million.
By Bob
Perks
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Windows
Tips & Tricks - Use Windows Like A Pro
Move to the Last Cell
in Excel
Have you ever needed to move
to the last cell in a contiguous block of blank or non-blank
cells without leaving the current cell? Double-click the
current cell's border; the border you choose will determine
the direction of the move. For example, if you're in the
middle of a large block of data and you want to move to
the top cell within that block of data, simply double-click
the top border of the current cell. The cursor will change
to a four-header arrow when you double-click. You can also
hold Ctrl while pressing an arrow key.
If the adjacent cell in the selected direction contains
data, you'll move to the last non-blank cell in that direction.
If not, you'll move to the next non-blank cell in that direction.
Navigate documents
with a map in Word
Do you have long documents
that you maintain in Word? Isn't it a pain to navigate through
them, using
"Page Up" and "Page Down". Try using
the Document Map feature to navigate. Go
to View | Document Map. Word adds a list of links to the
major sections in your document to the left side of the
document window. Click a section link to move instantly
to any section in the document.
You can also click a plus
sign [+] or minus sign [-] to expand or collapse a section.
Right-click the document map to display options for customizing
how many levels appear.
By default, the document map
looks for and displays text formatted with Word's heading
styles, such as Heading 1, Heading 2, and Heading 3. If
you would like to use a document map but don't want to use
heading styles, you can make any existing style appear on
the document map without changing its appearance in the
document. To do this, go to "Format" >>
"Style", select the name in the Styles list, and
click "Modify". Now click
"Format" and choose "Paragraph".
On the "Indents And Spacing" tab, click the "Outline
Level" drop-down list, and choose" Level 1"
or "Level 2".
Indent text in a cell
in Excel
Usually, you can indent text
by hitting the "Tab" key. In Excel, this moves
you to the next cell. So how do you indent text? Try using
the Formatting toolbar's Increase Indent button. Enter your
text without any spaces, select the cells whose entries
you want to indent, and click the Increase Indent button.
Each time you click that button, Excel nudges the selected
text to the right. If you go too far, you can click the
Decrease Indent button to nudge the text back toward the
left.
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Contact
Information
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PC Guy, contact:
My PC Guy, Inc.
1300 Oak Road
Severna Park, MD 21146
Phone: 410-975-9060
Fax: 410-975-9824
E-mail: info@mypcguy.com
Web Page: http://www.mypcguy.com
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Editor: Jennifer Cox
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