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My PC Guy'd
 
October 2002 Edition
 
Welcome to the October edition of the My PC Guy'd. This newsletter is filled with useful tips and tricks so you can learn to use your computer effectively. Learn the warning signs to look for before your hard drive crashes, , and organize your computer so you can find things easily. Enjoy the newsletter!

Featured Article - Signs of Hard Drive Failure

Reading about or hearing about a disk crash and actually experiencing one is like watching skydivers on TV compared to jumping out of the plane yourself. Big difference. Get the idea that a server or workstation you depend on, that you use every day, perhaps the very machine you're reading this on, just stops. At that point, all the data on the drive, all your work and perhaps the work of many others is only as good as your last backup. At the very least, you'd have hours of work ahead of you, installing a new drive, rebuilding the system, etc. Is there ever a convenient time for a disk crash?

Hard disks break down for the same reason cars or refrigerators break down: They're mechanical, and mechanical items are susceptible to physical problems. Not all hard drives manifest problems easily noticed by users before they crash. But if you're one of the lucky ones, when your hard drive enters its "final stages", so to speak, you'll start hearing funny noises or the operating system starts repeatedly advising you to run the Chkdsk command before the disk gives its last gasp. Long before the disk reached this stage, there were a number of unseen indicators presaging the decline. For example, all drives have a normal level of read/write errors which the firmware on the hard drive corrects. As a disk begins to degenerate, the frequency of these read/write errors start to increase. As time goes on, the number of read/write errors that the firmware is unable to correct start to increase and the throughput of the disk gets slower and slower. When you see the signs of your hard drive failing, you should have your computer backed up so you won't lose any data. As soon as you start seeing these signs, you should consider getting it looked at to eliminate problems in the future.

Headlines

Featured Article
Hard Drive Failure
Ask The Technician
Backup Options
Office Humor
Did you know...?
Thought For The Month
Alexander the Great
Windows Tips & Tricks
Use Windows Like A Pro
Contact Information

Ask The Technician - Backup Options

Q: HELP! I went to buy a backup system and had no idea what option was best for my company. Could you suggest a good backup system?

A: There is no best for everyone, but for the average business user tapes are the best choice for most. Let's look at the pros and cons of some options.

Tape
Pros: Many major advantages, large capacity being one. It is the cheapest way to store lots of data. It also lasts longer than most methods. One great feature is the ability to automatically run at night unattended, so it doesn't interfere with work flow.

Cons: Initial cost

Floppy Disks
Pros: Easy backup within certain Accounting Packages.
Cons: Capacity is very small, and are very volatile. Also, if you backup to multiple floppies, and you lose one floppy, you lose the entire set. You must manually backup your files.

Hard Drive Backup
Pros: A second hard drive is probably the fastest maybe even the cheapest for some.
Cons: You may find hardware issues. Not good for natural disasters, fire, theft, since the hard drive stays in the same location. You also have to worry about the drive failing unexpectedly. You must manually backup your files.

On The Web
Pros: Your Internet service provider (ISP) may offer free space that can be used for data storage (AOL allows 14 MB).
Cons: You have to trust that your ISP will not lose the data. If you have a dial-up connection data transfer may be slow and inconvenient. There are also security questions. You must manually backup your files.

Proprietary Disks
Pros: Zip Disks, Jaz, EX Drive, etc.They have improved capacity over floppy disks.
Cons: Limited disk space. Must manually backup data.

CD-R/CD-RW
Pros: The media is cheap and almost every new computer can read a CD-R (CD-RW's are something else). Good for making backup copies of program installation disks that you can store in a second location such a safety deposit box.
Great for achieving data.
Cons: Can not schedule backups. You must manually backup your files

Have a question for the Technician? E-mail us at newsletter@mypcguy.com.

Have a problem and can't wait for the next newsletter, call us at 410-975-9060.

Office Humor - Did you know....?

There are about 5,000 prince and princesses in each Saudi Arabian royal.

A Duke is the highest rank you can achieve without being a king or a prince.

There are more than 600 million telephone lines today, yet almost half the world's population has never made a phone call.

When Alexander Graham Bell passed away in 1922, every telephone served by the Bell system in the USA and Canada was silent for one minute.

The people killed most often during bank robberies are the robbers.

Thomas Jefferson wrote his own epitaph without mentioning that he was US President.

An exocannibal eats only enemies. An indocannibal eats only friends.

The world's average school year is 200 days per year. In the US, it is 180 days; in Sweden 170 days, in Japan it is 243 days.

The can opener was invented 48 years after cans were introduced.

Traffic lights were used before the advent of the motorcar.

Lightning strikes men about seven times more often than it does women.

Thought For The Month - Alexander the Great

It has been said, studying history can prepare us for the future. Beyond the boring lectures and books with small, black lettering there are lessons in leadership throughout history. Let's go back in time and see what we can gain for our future.

The time is around 330 BC during the reign of Alexander the Great, known by many as one of the greatest military geniuses in history. After conquering the known world and beginning the journey home, Alexander was traveling with his army in what is now Southern India. This journey coiled through a very bleak desert for hundreds of miles. The immense heat and lack of food and water began to wear on the horses and draught animals the army was relying on. Exhaustion, malnutrition and dehydration set in and the animals began to die. The men were forced to walk on foot through the blazing desert. Although there were a few strong animals left that could have carried Alexander, he refused to ride while his troops suffered. This was a challenging task for Alexander, for only a few weeks before he had nearly been killed by an arrow which had punctured his lung. He also dismounted all his offices, so all men shared the same circumstances.

About mid-journey, when men were now dying of exposure and lack of water, one of the scouting parties found a small, brackish rivulet of water. The soldier carefully scooped the water into a helmet and brought it back to Alexander. Alexander received the helmet with thanks, and then did something extraordinary. He extended his arm and poured the water onto the sand. He would not take refreshment which his men were unable to share in, especially since he had decided to take the route which had led to their suffering. Alexander's gesture had an electric effect on the army; as if everyone had a drink from that helmet.

As leaders, it is our role to not only boost morale, but also be role models. Think of the lessons of Alexander the Great and apply them to your leadership style.

Windows Tips & Tricks - Use Windows Like A Pro

Putting Program Shortcuts on Desktop
Would you like all of the programs you use frequently on your desktop for easy access? This tip does it for you. Simply go to "Start" and "Programs". Find the program you would like on your desktop. Place your mouse over the program and right-click. A menu will pop-up. Slide your mouse over "Send to". Another menu will pop-up. Select "Desktop (create shortcut)". You should see a shortcut on your desktop.

Change the size of Icons on your Desktop
To change the size of the Icons on the Desktop:
1. Right-click on the Desktop
2. Choose Properties from the context menu. On the Appearance tab look in the Item list box. Once you find Icon you can choose the size from the Size box
3. To hit the Apply button, once you are satisfied hit OK

Organize Start Menu and Favorites
Let's start with the Start menu:
1. Open the Start menu and mouse over Programs.
2. Locate the first program folder or shortcut you see and right-click it. Choose "Sort by Name."
3. All your programs should be displayed in a nice alphabetized list.

Now let's do the same thing to the Favorites:
1. Open Internet Explorer and click the Favorites menu.
2. Locate the first bookmark or folder you see and right-click it. Choose "Sort by Name."
3. All your Favorites should be displayed in a nice alphabetized list.

Contact Information

For More Information on My PC Guy, contact:

My PC Guy, Inc.
1300 Oak Road
Severna Park, MD 21146

Phone: 410-975-9060
Fax: 410-975-9824
E-mail: info@mypcguy.com
Web Pages: http://www.mypcguy.com

This E-Newsletter is electronically published monthly by My PC Guy, Inc.
Editor: Jennifer Cox
jenc@mypcguy.com
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